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Written scope within 48 hours

Learning products fail when admin eats the teaching.

We build education software for academies and edtech teams who need enrolment, content and reporting to work together.

In Education, software is not overhead. Every hour spent chasing an enrolment status by email is an hour a teacher or admissions officer did not spend on students.

  • 48h

    To a written scope

  • 6–10 wks

    To first release

  • 0

    Downtime at cutover

  • 100%

    Code and IP yours

Get your free estimate

Three quick questions: scope, approach and a price range back within 48 hours. No sales call required first.

What do you need built?
When do you want to start?
Where should we send the estimate?

Answer all three questions above, then send.

NDA-friendly · IP yours from day one

Trusted by companies worldwide

  • Bloomford
  • Contractor Plus, Inc.
  • Snappy Stats
  • Ad Lunam
  • Local Buzz
  • CyberFind
  • Hellory
  • 5.0Clutch · 8 client reviews
  • 4.9Google · 18 reviews
  • Top ratedUpwork · 100+ reviews · 5K+ hours worked
  • TopTracker7K+ hours tracked with clients

Where Education software breaks

Three problems we are called in to fix.

Almost every Education engagement we take on starts from one of these. Recognise yours and the rest of this page gets more useful.

  • Symptom 01

    Enrolment runs through email and spreadsheets

    Applications, status updates and enrolment confirmations get tracked by hand, so nobody has one place to see where an applicant actually stands.

    One enrolment pipeline, one status per applicant

  • Symptom 02

    The LMS and the gradebook disagree

    Coursework and grades entered in the LMS do not reach the system leadership actually reports from, so someone reconciles both by hand every term.

    One connected system, not two that drift apart

  • Symptom 03

    Every campus reports differently

    Multi-campus or multi-cohort organisations end up with a different spreadsheet format from every site, and comparing them costs more time than the report is worth.

    One multi-tenant system, one reporting format

A study table with laptops showing lesson layouts, a printed timetable, headphones and a blue exercise book
Lessons · timetable · progress

What we build for Education

Six systems that carry Education programmes.

We build the parts that differentiate you and integrate the parts that do not. Nothing here is a generic LMS plugin with your logo on it.

  1. Enrolment & admissions systems

    Application tracking, status updates and enrolment workflows parents, students and staff can all see in one place.

  2. LMS & content integration

    Connecting or building content delivery and gradebook systems through LTI or single sign-on, so grades exist in one place.

  3. Multi-tenant & multi-campus platforms

    Systems that keep each school or cohort's data separate while giving leadership one accurate view across all of them.

  4. Access control & SSO

    Google and Microsoft single sign-on, and role-based access for staff, students and parents, built in from the start.

  5. Reporting & analytics

    Attendance, progress and outcome reporting drawn from the system of record instead of a term-end spreadsheet exercise.

  6. Accessibility-aware builds

    Interfaces built with keyboard navigation and screen readers in mind, not retrofitted after a complaint.

  • Next.js
  • React
  • Node.js
  • Laravel
  • PostgreSQL
  • MySQL
  • LTI / SSO
  • Google Classroom API
  • AWS
  • Stripe
  • REST & GraphQL
  • Docker

What changes

The three outcomes Education clients actually buy.

Nobody commissions software for its own sake. These are the results the work is measured against.

  • Enrolment status is visible to everyone who needs it

    Parents, staff and admissions see the same pipeline instead of chasing an email thread.

  • Grades stop living in two places

    The LMS and the reporting system read from the same record.

  • Every campus reports the same way

    One multi-tenant system replaces a different spreadsheet from every site.

How it runs

Audit first, then ship programme by programme.

Education software cannot afford a big-bang cutover mid-term. We release incrementally so no cohort loses access mid-year.

  1. Enrolment & learning workflow audit

    We map enrolment, content delivery and reporting end to end and find where staff and teaching time actually leak.

    Week 1

  2. Written scope & price

    What we would build first, what it costs and what we would deliberately leave until later.

    Within 48 hours

  3. Build in sprints

    Working software every two weeks, released channel by channel rather than in one risky cutover.

    Sprint by sprint

  4. Measure & extend

    Enrolment throughput, staff hours saved and platform uptime during term tracked after launch, then the next slice of roadmap.

    Post-launch

Proof

Training and scheduling work we scoped, built and still support.

Different sectors, same discipline, and in each case the client owns the code.

Our clients · reviews

Teams who trusted QalbIT

Short feedback from clients and products we work on across web, mobile, SaaS and internal tools.

  • Testimonials from long-term custom software development and SaaS product clients.
  • Covers ERP systems, B2B marketplaces, booking platforms, and web & mobile app development projects.
  • Real text and video reviews from founders, CTOs, and product teams who partnered with QalbIT for delivery.

  • Video review

    Rated 5 out of 5.
    “Working with QalbIT was an absolute pleasure. They understood our brand vision, delivered a WordPress site that is easy to navigate, and kept communication smooth throughout. I would absolutely recommend them to anybody.”
    Imdad Ali KadiwalaFounder, Netzur

  • Written review

    Rated 5 out of 5.
    “QalbIT is a fantastic dev partner. They provide quality work, good communication and go above and beyond. Fantastic work delivered by QalbIT and his team. Can’t give enough credits with regards to how they work and at which speed they do it. Top team.”
    Joost HesselberthFounder of Ad Lunam Investments PTY LTD

  • Written review

    Rated 5 out of 5.
    “We have been working with the QalbIT team for a long time. They are very fast, reliable and have excellent communication. Highly recommended for development work.”
    Ivo KuipersSolution Architect at Heuvelman Sound & Vision B.V.

  • Written review

    Rated 5 out of 5.
    “They took a half-finished marketplace, stabilised it, and shipped the modules we actually needed first. The weekly demos meant nothing came as a surprise.”
    Abhishek P.Product Lead · B2B marketplace

  • Written review

    Rated 5 out of 5.
    “I would recommend QalbIT to everybody. QalbIT has been developing all my front-end & backend systems complete to my requirements. They have excellent technical knowledge and listen very well to the needs of their customers. And above all, they are great people.”
    Wouter SantensExecutive Search Consultant at Bloomford

  • Written review

    Rated 5 out of 5.
    “They listened to my ideas and came up with a plan for development then executed that plan to completion. I liked their attention to detail and communication skills. Very responsive.”
    Osmond MwanyikyCTO, Bocsit

  • Written review

    Rated 5 out of 5.
    “Excellent work! QalbIT team delivered the project on time with great quality. Their ability to quickly adapt to new requirements and deliver promptly was impressive. Highly recommend them for Flutter projects.”
    Ahmed GFounder at Local Buzz

  • Written review

    Rated 5 out of 5.
    “It was a pleasure working with QalbIT Team. Very professional with their work and timeline. Very responsive and easy to work with QalbIT.”
    Mostafa GadFounder of Vizit

  • Written review

    Rated 5 out of 5.
    “QalbIT quickly integrated four platforms quickly. Square, Stripe, PayPal, and Coinbase were all successfully used. The vendor provided an active communication process, maintaining timely deadlines despite the research-heavy service. They also offered post-launch support.”
    Roshan SethiaCTO, Contractor Plus, Inc.

  • Written review

    Rated 5 out of 5.
    “QalbIT successfully developed an app in a timely manner. Their team maximized their knowledge and skills to produce strong deliverables. They were hardworking, effective, and adaptive in the workflow.”
    Jonathan AshbyHead of Communications & ICT, Londonwide LMCs

  • Written review

    Rated 5 out of 5.
    “QalbIT’s Team was excellent to work with and went over and above to ensure the job was completed successfully. Would highly recommend for your website work.”
    Kate AllinsonCo-Founder & CEO at Elo Branding

How we work

A product engineering culture built on ownership and clarity.

The habits that decide whether software still works in year three. Here is the honest comparison: what most outsourced engagements look like, and what changes when you work with us.

How an engagement with QalbIT compares
The questionThe usual answerAt QalbIT
Who scopes itA salesperson, then a handover docThe founder and the engineer who will build it
Who writes the codeWhoever is on the bench that monthNamed senior engineers, in our office, no subcontractors
What you see weeklyA status deck and a percentageA working demo and the board it came from
When something breaksA ticket queue and an account managerThe engineer who wrote it, in your timezone overlap
If you want to leaveA migration project and a licence conversationThirty days notice · repos and IP were always yours

  • Principle 01

    Ownership over ticket-taking

    Engineers who ask why before they ask which framework. Scope questions come back before code goes out.

  • Principle 02

    Written over remembered

    Scope, estimates and architecture decisions are written down with the trade-off stated. Nobody relies on what was said on a call.

  • Principle 03

    Small over staffed

    Senior pods that hold the whole system in their heads beat large mixed teams that need a coordinator to function.

Engagement models

Flexible engagement models.

Choose how you want to work with us based on where your product is today. We help you validate, ship and then scale without forcing you into a one-size-fits-all model, and how we price projects follows the model you pick.

  • Best for defined scope

    Fixed-scope projects

    Best when requirements are clear and we can estimate precisely.

    • Clearly defined scope, milestones and deliverables.
    • Predictable budget with upfront estimates.
    • Ideal for MVPs and discrete feature releases.

    Works well with good documentation or a short discovery

  • Most chosen

    Dedicated product squad

    A cross-functional team that behaves like your in-house product team.

    • Stable team for long-term ownership and roadmaps.
    • Capacity planned monthly with clear velocity.
    • Founder involvement on architecture and key decisions.

    When software is core to your business

  • Best for ongoing work

    Time & material / Agile

    Ideal for ongoing iterations, R&D and integrations.

    • Pay for actual engineering and design time used.
    • Flexible backlog and scope, prioritised every sprint.
    • Perfect for experiments and proof-of-concepts.

    When agility matters more than fixed scope

Services for this industry

Software development services at a glance.

From MVPs to long-term platforms, combine our core and specialised services to design, build and grow products that match how your business really works.

FAQs · Education

Education software development: frequently asked questions

FERPA-aware data handling, LMS integration, timelines and who owns the code.

Ask us directly →
We design access controls, data retention and export around FERPA's expectations for who can see a student record and why. FERPA is a US federal law that applies to the institution, not a badge we can issue ourselves, so we build to it and your legal counsel confirms the institution's own compliance.
Most LMS platforms expose an LTI interface or an API, and we build to whichever your platform supports. Where a platform has no usable integration path, we say so before scoping rather than after.
Yes, that is one of the more common requests: a single multi-tenant platform that keeps each site's data separate while giving leadership one view across all of them.
A focused first release, an enrolment pipeline or an LMS integration, typically lands in the mid four to low five figures USD, moving with the number of systems and campuses involved. You get a written range within 48 hours.
Six to twelve weeks for a first release. A clickable prototype comes in the first two weeks, timed where possible to land before a term boundary.
You do, from day one: repositories, cloud accounts and IP in your name under NDA, with commit access from the first sprint.
Most education clients keep a small standing team for term-boundary releases and support. It is optional, with 30 days notice.

Next step

Stop patching the LMS. Start shipping.

Send the process that hurts most in two lines. You get a written scope, timeline and price range within 48 hours: free, and yours either way.

Get my Education scope