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Written scope within 48 hours

Clubs run on schedules. The software should too.

We build booking, membership and scheduling platforms for clubs, academies and training centres who need courts, lanes and instructor time to stop clashing.

In Sports, software is not overhead. Every hour of manual reconciliation has a number attached.

  • 48h

    To a written scope

  • 6–10 wks

    To first release

  • 0

    Downtime at cutover

  • 100%

    Code and IP yours

Get your free estimate

Three quick questions: scope, approach and a price range back within 48 hours. No sales call required first.

What do you need built?
When do you want to start?
Where should we send the estimate?

Answer all three questions above, then send.

NDA-friendly · IP yours from day one

Trusted by companies worldwide

  • Bloomford
  • Contractor Plus, Inc.
  • Snappy Stats
  • Ad Lunam
  • Local Buzz
  • CyberFind
  • Hellory
  • 5.0Clutch · 8 client reviews
  • 4.9Google · 18 reviews
  • Top ratedUpwork · 100+ reviews · 5K+ hours worked
  • TopTracker7K+ hours tracked with clients

Where Sports software breaks

Three problems we are called in to fix.

Almost every Sports engagement we take on starts from one of these. Recognise yours and the rest of this page gets more useful.

  • Symptom 01

    Courts, lanes and classes get double-booked

    Phone calls, messages and a paper sheet at reception all feed the same calendar late, so a slot sells twice before anyone reconciles it.

    Real-time holds and conflict checks at the point of booking

  • Symptom 02

    Pricing and membership rules live in one person’s head

    Peak, off-peak, member, guest and package rates get applied manually at the desk, and the club stalls when that person is away.

    Configured pricing your staff can change themselves

  • Symptom 03

    The system blocks a new class, sport or location

    Adding a second location, a new class format or a different sport needs a workaround or a rebuild, not a configuration change.

    Own the schedule engine, not a workaround

A club office with a fixtures grid on screen, a whistle, a stopwatch and a blue membership card
Fixtures · members · bookings

What we build for Sports

Six systems that carry a club’s or academy’s operations.

We build the parts that differentiate you and integrate the parts that do not. Nothing here is a plugin workaround.

  1. Court, lane & facility booking

    Real-time availability and conflict checks so a slot cannot be sold twice, the model we built for a tennis club and a shooting academy.

  2. Membership & pricing engines

    Peak, off-peak, member and guest rates plus renewals, configured by staff rather than hard-coded.

  3. Instructor & coach scheduling

    Rotas modelled against the same calendar as bookings, so a coach conflict is caught before it is confirmed.

  4. Online payments

    Stripe and PayPal integration so members pay at the point of booking and reconciliation happens on its own.

  5. Fixtures & event scheduling

    League fixtures, tournaments and one-off events scheduled against facility and coach availability together.

  6. Utilisation & revenue reporting

    Court, lane and class utilisation reporting that gives management something to plan the next season with.

  • Laravel
  • PHP
  • MySQL
  • Node.js
  • React
  • Next.js
  • Stripe
  • PayPal
  • REST API
  • AWS
  • Tailwind CSS
  • Docker

What changes

The three outcomes Sports clients actually buy.

Nobody commissions software for its own sake. These are the results the work is measured against.

  • Double bookings stop reaching members

    A real-time hold on the slot means two people cannot book the same court, lane or class.

  • Front desk stops being the bottleneck

    Self-service booking and configured pricing free staff to run the facility, not the calendar.

  • A new sport or location without a rebuild

    A clean scheduling model means a second location or class format is configuration, not a project.

How it runs

Audit first, then ship court by court.

A club or academy cannot close its doors for a cutover. We release incrementally so bookings never stop.

  1. Scheduling audit

    We map the booking lifecycle end to end and find where double bookings, pricing errors or rota conflicts actually happen.

    Week 1

  2. Written scope & price

    What we would build first, what it costs and what we would deliberately leave until later.

    Within 48 hours

  3. Build in sprints

    Working software every two weeks, released facility by facility rather than in one risky cutover.

    Sprint by sprint

  4. Measure & extend

    Booking accuracy, utilisation and double-booking rate tracked after launch, then the next slice of roadmap.

    Post-launch

Proof

Club, academy and booking platform work we scoped, built and still support.

Different sectors, same discipline, and in each case the client owns the code.

Our clients · reviews

Teams who trusted QalbIT

Short feedback from clients and products we work on across web, mobile, SaaS and internal tools.

  • Testimonials from long-term custom software development and SaaS product clients.
  • Covers ERP systems, B2B marketplaces, booking platforms, and web & mobile app development projects.
  • Real text and video reviews from founders, CTOs, and product teams who partnered with QalbIT for delivery.

  • Video review

    Rated 5 out of 5.
    “Working with QalbIT was an absolute pleasure. They understood our brand vision, delivered a WordPress site that is easy to navigate, and kept communication smooth throughout. I would absolutely recommend them to anybody.”
    Imdad Ali KadiwalaFounder, Netzur

  • Written review

    Rated 5 out of 5.
    “QalbIT is a fantastic dev partner. They provide quality work, good communication and go above and beyond. Fantastic work delivered by QalbIT and his team. Can’t give enough credits with regards to how they work and at which speed they do it. Top team.”
    Joost HesselberthFounder of Ad Lunam Investments PTY LTD

  • Written review

    Rated 5 out of 5.
    “We have been working with the QalbIT team for a long time. They are very fast, reliable and have excellent communication. Highly recommended for development work.”
    Ivo KuipersSolution Architect at Heuvelman Sound & Vision B.V.

  • Written review

    Rated 5 out of 5.
    “They took a half-finished marketplace, stabilised it, and shipped the modules we actually needed first. The weekly demos meant nothing came as a surprise.”
    Abhishek P.Product Lead · B2B marketplace

  • Written review

    Rated 5 out of 5.
    “I would recommend QalbIT to everybody. QalbIT has been developing all my front-end & backend systems complete to my requirements. They have excellent technical knowledge and listen very well to the needs of their customers. And above all, they are great people.”
    Wouter SantensExecutive Search Consultant at Bloomford

  • Written review

    Rated 5 out of 5.
    “They listened to my ideas and came up with a plan for development then executed that plan to completion. I liked their attention to detail and communication skills. Very responsive.”
    Osmond MwanyikyCTO, Bocsit

  • Written review

    Rated 5 out of 5.
    “Excellent work! QalbIT team delivered the project on time with great quality. Their ability to quickly adapt to new requirements and deliver promptly was impressive. Highly recommend them for Flutter projects.”
    Ahmed GFounder at Local Buzz

  • Written review

    Rated 5 out of 5.
    “It was a pleasure working with QalbIT Team. Very professional with their work and timeline. Very responsive and easy to work with QalbIT.”
    Mostafa GadFounder of Vizit

  • Written review

    Rated 5 out of 5.
    “QalbIT quickly integrated four platforms quickly. Square, Stripe, PayPal, and Coinbase were all successfully used. The vendor provided an active communication process, maintaining timely deadlines despite the research-heavy service. They also offered post-launch support.”
    Roshan SethiaCTO, Contractor Plus, Inc.

  • Written review

    Rated 5 out of 5.
    “QalbIT successfully developed an app in a timely manner. Their team maximized their knowledge and skills to produce strong deliverables. They were hardworking, effective, and adaptive in the workflow.”
    Jonathan AshbyHead of Communications & ICT, Londonwide LMCs

  • Written review

    Rated 5 out of 5.
    “QalbIT’s Team was excellent to work with and went over and above to ensure the job was completed successfully. Would highly recommend for your website work.”
    Kate AllinsonCo-Founder & CEO at Elo Branding

How we work

A product engineering culture built on ownership and clarity.

The habits that decide whether software still works in year three. Here is the honest comparison: what most outsourced engagements look like, and what changes when you work with us.

How an engagement with QalbIT compares
The questionThe usual answerAt QalbIT
Who scopes itA salesperson, then a handover docThe founder and the engineer who will build it
Who writes the codeWhoever is on the bench that monthNamed senior engineers, in our office, no subcontractors
What you see weeklyA status deck and a percentageA working demo and the board it came from
When something breaksA ticket queue and an account managerThe engineer who wrote it, in your timezone overlap
If you want to leaveA migration project and a licence conversationThirty days notice · repos and IP were always yours

  • Principle 01

    Ownership over ticket-taking

    Engineers who ask why before they ask which framework. Scope questions come back before code goes out.

  • Principle 02

    Written over remembered

    Scope, estimates and architecture decisions are written down with the trade-off stated. Nobody relies on what was said on a call.

  • Principle 03

    Small over staffed

    Senior pods that hold the whole system in their heads beat large mixed teams that need a coordinator to function.

Engagement models

Flexible engagement models.

Choose how you want to work with us based on where your product is today. We help you validate, ship and then scale without forcing you into a one-size-fits-all model, and how we price projects follows the model you pick.

  • Best for defined scope

    Fixed-scope projects

    Best when requirements are clear and we can estimate precisely.

    • Clearly defined scope, milestones and deliverables.
    • Predictable budget with upfront estimates.
    • Ideal for MVPs and discrete feature releases.

    Works well with good documentation or a short discovery

  • Most chosen

    Dedicated product squad

    A cross-functional team that behaves like your in-house product team.

    • Stable team for long-term ownership and roadmaps.
    • Capacity planned monthly with clear velocity.
    • Founder involvement on architecture and key decisions.

    When software is core to your business

  • Best for ongoing work

    Time & material / Agile

    Ideal for ongoing iterations, R&D and integrations.

    • Pay for actual engineering and design time used.
    • Flexible backlog and scope, prioritised every sprint.
    • Perfect for experiments and proof-of-concepts.

    When agility matters more than fixed scope

Services for this industry

Software development services at a glance.

From MVPs to long-term platforms, combine our core and specialised services to design, build and grow products that match how your business really works.

FAQs · Sports

Sports and fitness software development: frequently asked questions

Court and lane bookings, memberships, pricing and what happens to bookings while we build.

Ask us directly →
Yes. Real-time availability checks and holds at the point of booking are exactly what we built for a tennis club and a shooting academy, both live client work.
No. We release facility by facility rather than in one cutover. Nothing goes live without a rollback path.
Yes. Self-service booking with Stripe or PayPal at the point of reservation is standard, with the same conflict checks as a staff-made booking.
A focused first release typically lands in the mid four to low five figures USD, moving with facility count, pricing rules and payment integration. You get a written range within 48 hours.
Six to ten weeks for a first release, eight to twelve for a full platform with membership tiers and instructor rotas. A clickable prototype comes in the first two weeks.
You do, from day one: repositories, cloud accounts and IP in your name under NDA, with commit access from the first sprint.

Next step

Stop double-booking courts. Start shipping.

Send the process that hurts most in two lines. You get a written scope, timeline and price range within 48 hours: free, and yours either way.

Get my Sports scope