Written scope within 48 hours
Design that engineers can ship, not a deck that sits in Drive.
We design product experiences for SaaS and web teams: flows, prototypes and systems that survive handoff to engineering without reinterpretation.
Nobody budgets for the hours already being lost. Tell us the outcome: you get a written scope within 48 hours.
48h
To a written scope
Week 1
Clickable prototype
6–14 wks
To first release
100%
Code and IP yours
Get your free estimate
Three quick questions: scope, approach and a price range back within 48 hours. No sales call required first.
Trusted by companies worldwide
- Bloomford
- Contractor Plus, Inc.
- Snappy Stats
- Ad Lunam
- Local Buzz
- CyberFind
- Hellory
- 5.0Clutch · 8 client reviews
- 4.9Google · 18 reviews
- Top ratedUpwork · 100+ reviews · 5K+ hours worked
- TopTracker7K+ hours tracked with clients
Why teams call us
Three ways a product ends up needing a real design pass.
Every UI/UX engagement we take on starts from one of these. Recognise yours and the rest of this page gets more useful.
Designs do not survive the handoff
A Figma file looks finished until an engineer opens it and finds three different button styles and no states for empty, loading or error.
Ship a system engineers can build from, not reinterpret.
Users churn before they finish onboarding
The product works. Getting a new user from signup to their first useful action does not, and nobody has measured where they drop off.
Fix the flow the data says is actually broken.
The interface has grown one screen at a time
Eighteen months of shipping fast has left four different card styles and two different date pickers doing the same job.
Consolidate into one design system, then keep shipping.
What you actually get
Six things you can hold, not a moodboard.
Anyone can put together a moodboard. These are the artefacts that land in your hands designing a product, and roughly when.
A written scope, before anything is designed
Which flows we are redesigning first, what research we are running and what we are deliberately leaving for a later pass.
A clickable prototype in week one or two
Real, navigable screens for your actual flow, ready to put in front of users before an engineer writes a line of code.
A usability test with real users
Five to eight sessions on the redesigned flow, recorded, with the friction points written up, not guessed at.
A design system, not a one-off screen
Components, tokens and states (empty, loading, error) documented so the next screen matches the first one without asking.
Developer-ready specs and handoff
Redlines, spacing and states in Figma dev mode, so engineering builds what was designed, not their best guess at it.
A walkthrough with your engineering team
A recorded session covering every screen and edge case, so nothing gets lost between the file and the build.
What it costs
Three ways to start, priced honestly.
Ranges, not single numbers, because the real figure depends on integrations and migration scope. You get the exact number in writing after one call.
Launch
One flow redesigned and ready to build.
Investment
From mid four figures USD
Timeline
6–8 weeks
- Discovery and written scope
- User research or a usability audit
- Clickable prototype of the core flow
- A starter design system: components and tokens
- Developer handoff in Figma dev mode
- 30 days of design support post-handoff
For teams redesigning one flow or validating a new product with users.
Start with LaunchMost chosen
Scale
A full product redesigned into one design system.
Investment
From low five figures USD
Timeline
10–14 weeks
- Everything in Launch
- Two to four core flows redesigned
- A complete, documented design system
- Usability testing with real users
- Empty, loading and error states for every screen
- Fortnightly reviews with your team
For teams consolidating a product that has grown one screen at a time.
Start with ScalePlatform
A standing design partner as the product grows.
Investment
Retainer or dedicated pod
Timeline
Ongoing
- Everything in Scale
- Named lead designer
- New features designed against the existing system
- Quarterly usability audits
- Design system maintained as the product changes
- Roadmap planned quarter by quarter
For products where design does not stop at the first release.
Start with Platform
Ranges reflect projects delivered in 2025–26 and move with integrations, data migration and compliance scope. Every engagement starts with a written scope listing exactly what is included and what is not.
Our clients · reviews
Teams who trusted QalbIT
Short feedback from clients and products we work on across web, mobile, SaaS and internal tools.
- Testimonials from long-term custom software development and SaaS product clients.
- Covers ERP systems, B2B marketplaces, booking platforms, and web & mobile app development projects.
- Real text and video reviews from founders, CTOs, and product teams who partnered with QalbIT for delivery.
Video review
Rated 5 out of 5.“Working with QalbIT was an absolute pleasure. They understood our brand vision, delivered a WordPress site that is easy to navigate, and kept communication smooth throughout. I would absolutely recommend them to anybody.”
Imdad Ali KadiwalaFounder, Netzur Written review
Rated 5 out of 5.“QalbIT is a fantastic dev partner. They provide quality work, good communication and go above and beyond. Fantastic work delivered by QalbIT and his team. Can’t give enough credits with regards to how they work and at which speed they do it. Top team.”
Joost HesselberthFounder of Ad Lunam Investments PTY LTD
Written review
Rated 5 out of 5.“I would recommend QalbIT to everybody. QalbIT has been developing all my front-end & backend systems complete to my requirements. They have excellent technical knowledge and listen very well to the needs of their customers. And above all, they are great people.”
Wouter SantensExecutive Search Consultant at Bloomford Written review
Rated 5 out of 5.“They listened to my ideas and came up with a plan for development then executed that plan to completion. I liked their attention to detail and communication skills. Very responsive.”
Osmond MwanyikyCTO, Bocsit
Written review
Rated 5 out of 5.“QalbIT quickly integrated four platforms quickly. Square, Stripe, PayPal, and Coinbase were all successfully used. The vendor provided an active communication process, maintaining timely deadlines despite the research-heavy service. They also offered post-launch support.”
Roshan SethiaCTO, Contractor Plus, Inc.
How it runs
From first call to a shipped design system in four moves.
The same process on every design engagement, whichever package you start from. Design sits at the front of the process from first call to release, and hands engineering specs it can build without guessing.
Discovery call
A working call about the users, the flow and what is actually breaking today. Not a pitch.
Day 1–3
Written scope & price
Research plan, flows in scope and a price range you can take to your board.
Within 48 hours
Research, wireframes & prototype
User interviews or usability testing where useful, then wireframes and a clickable prototype.
Week 1 onward
Design system & handoff
Final screens, a documented design system and a recorded walkthrough for engineering.
Handoff week
Proof
Three products we designed that survived the handoff to engineering.
Different sectors, same discipline: research first, a documented system, and nothing built from memory.
Consumer apps / productivity
Hellory · smart reminder app
A cross-platform reminder app with recurring schedules and secure sharing.
Flutter · iOS & Android · Node.js APILive And still evolving
Sports / training
Snappy Stats · scheduling web app
Centralised scheduling that replaced spreadsheets for a growing shooting academy.
Laravel · MySQL · Tailwind CSS80% Fewer double bookings
How we work
A product engineering culture built on ownership and clarity.
The habits that decide whether software still works in year three. Here is the honest comparison: what most outsourced engagements look like, and what changes when you work with us.
| The question | The usual answer | At QalbIT |
|---|---|---|
| Who scopes it | A salesperson, then a handover doc | The founder and the engineer who will build it |
| Who writes the code | Whoever is on the bench that month | Named senior engineers, in our office, no subcontractors |
| What you see weekly | A status deck and a percentage | A working demo and the board it came from |
| When something breaks | A ticket queue and an account manager | The engineer who wrote it, in your timezone overlap |
| If you want to leave | A migration project and a licence conversation | Thirty days notice · repos and IP were always yours |
Principle 01
Ownership over ticket-taking
Engineers who ask why before they ask which framework. Scope questions come back before code goes out.
Principle 02
Written over remembered
Scope, estimates and architecture decisions are written down with the trade-off stated. Nobody relies on what was said on a call.
Principle 03
Small over staffed
Senior pods that hold the whole system in their heads beat large mixed teams that need a coordinator to function.
Engagement models
Flexible engagement models.
Choose how you want to work with us based on where your product is today. We help you validate, ship and then scale without forcing you into a one-size-fits-all model, and how we price projects follows the model you pick.
Best for defined scope
Fixed-scope projects
Best when requirements are clear and we can estimate precisely.
- Clearly defined scope, milestones and deliverables.
- Predictable budget with upfront estimates.
- Ideal for MVPs and discrete feature releases.
Works well with good documentation or a short discovery
Most chosen
Dedicated product squad
A cross-functional team that behaves like your in-house product team.
- Stable team for long-term ownership and roadmaps.
- Capacity planned monthly with clear velocity.
- Founder involvement on architecture and key decisions.
When software is core to your business
Best for ongoing work
Time & material / Agile
Ideal for ongoing iterations, R&D and integrations.
- Pay for actual engineering and design time used.
- Flexible backlog and scope, prioritised every sprint.
- Perfect for experiments and proof-of-concepts.
When agility matters more than fixed scope
What protects you
Five commitments that make your first design engagement low risk.
The objections worth raising before you sign anything, answered up front rather than buried in a contract.
Free written scope
Scope, timeline and price range within 48 hours, yours to keep whether or not you hire us.
Files and system yours, day one
Figma files and the design system in your workspace under NDA, with edit access from week one.
Changes quoted in writing
Added scope is priced and approved before it is built. The number never moves quietly.
Replacement guarantee
If a designer is not the right fit we replace them at no recruitment cost, with handover before they leave.
30 days notice
Monthly engagements end or scale down with 30 days notice. No annual lock-in.
Industries we build this for
Tailored software solutions built for your industry's success.
We bring patterns from multiple domains, but always adapt them to your specific context, constraints and users, never a template dropped on your business.
E-commerce & retail
Custom storefronts, marketplaces and order systems for retailers where the off-the-shelf platform has become the constraint.
Healthcare
Healthcare software for clinics, wellness and care teams: workflows that respect privacy, scheduling and real operational load.
Entertainment
Entertainment and media software: streaming, ticketing and rights platforms that hold up under a premiere-night audience.
Education
Education platforms for schools, academies and edtech products: enrolment, content and progress that stay in sync.
More services
Software development services at a glance.
From MVPs to long-term platforms, combine our core and specialised services to design, build and grow products that match how your business really works.
MVP Development
MVP development for startups: scope, design and launch a working product in 6–10 weeks, validate with real users and scale what works.
Web Development
Custom web applications that replace the manual processes and outgrown tools quietly consuming a working day every week.
Mobile App Development
Native and cross-platform mobile apps with secure backends, analytics and ongoing support.
FAQs · UX Design Services
UI/UX design questions, answered
Pricing, timelines, revisions, ownership and what happens after handoff.
Ask us directly →Next step
Get the scope before you commit to a redesign.
Send the flow that is losing users in two lines. You get a written scope, timeline and price range within 48 hours, free, and yours to keep either way.
